Office of Emergency Management and Special Events
Special Event Application
Please note that you cannot save your progress once you begin. This application requires the addition of supplemental documents, and we recommend that you scroll through the entire application prior to filling it out to determine which documents you will need to upload as attachments. Also note that the contact information provided may be available to the public to allow citizens to contact the event organizer with relevant questions or concerns.
NOTE: We strongly recommend that you contact the Special Events Office at 919-996-2200 prior to submitting an application or application fee to determine whether your event as requested would be feasible. Application fees are non-refundable.
Event Activities & Participation
Describe any streets you are requesting to close in detail by listing:
If this is a route, provide a written turn-by-turn description of your route.
If the setup and breakdown timeframes for different parts of your footprint vary, include the differing timeframes in this explanation.
Upload a clear and detailed map depicting the area of your requested closure. Include routes, start/finish lines, set-up plans for stages, portable toilets, tables, tents, vendors, activities, emergency access points, and any other relevant information.
Select all that apply (If "Other" fill-in the blank box):
If your event will host more than 1,000 people at any given time, you will need one (1) certified crowd manager for every 250 people at your event.
Crowd managers will need to complete this free 30-minute online training and their contact information must be listed on the event Emergency Action Plan (see “Emergency Action Plan” section).
Fees are applicable to certain Dorothea Dix Park and Downtown venues within the City of Raleigh. Review our Special Event Planning Guide for more information.
Dorothea Dix Park
Reference the Dorothea Dix Park Rental Guidelines located within the Glossary of the Special Event Planning Guide, linked above. A Parking Map is provided on page 39.
There are additional requirements for events that take place within City Plaza.
A certified Traffic Control Operator may be required to allow vehicular traffic access to the 500 block of Fayetteville Street. Two choices are Elite Security and McLaurin Parking. Others are available.
Event security may be required to monitor and control access to your footprint. Two choices are Elite Security and Staff 1. Others are available.
All events utilizing City Plaza and Fayetteville Street are required to hire a power washing company to have on standby following the event to clean any stains within the footprint prior to streets being reopened.
If you will be selling alcohol at your event, you will be required to obtain a Special One-Time Permit for Sale of Alcoholic Beverages (right click to select new tab/window) from the ABC Commission. By law, this permit can only be issued to a non-profit organization. If the primary production organization of the event is not a non-profit, then the primary production organization must partner with a non-profit host organization. Provide the following information:
If you will have food for sale at this event review the Wake County Environmental Services webpage here (right click to select new tab/window) to determine if you will require a Temporary Food Establishment permit.
Fire Department Permits
Per North Carolina Fire Code, certain event components may require additional permits from the City of Raleigh Fire Department.
Emergency Action Plan
Upload an Emergency Action Plan (EAP) to indicate your plan to handle an emergency should one occur during your event. Review our Emergency Action Plan Guidelines to ensure that your plan has addressed all listed safety considerations.
If your event will require a Fire Department Permit or your event will host more than 1,000 participants at any given time, your event will require a more comprehensive emergency plan. Download our comprehensive Emergency Action Plan Template.
Waste & Recycling Plan
You are responsible for removing all waste and recyclables from your event site, including emptying all waste receptacles, and may be subject to fines if you do not comply.
Minimum Portable Toilet Requirement is 1 for every 300 persons with 5% being ADA compliant. Private facilities are also an option.
Hand sanitizing/washing stations are also recommended.
At the completion of this event application pay the $100 nonrefundable application fee. Download the Application Fee Payment Form to learn how to make your payment either over the phone, in person, or via mail.
The Special Events Office will not begin the permitting process prior to the receipt of this application fee payment.
NOTE: If paying in person, applicants must present the completed Application Fee Payment Form at the time of payment.
Application Conditions & Insurance Information