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City of Raleigh

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Office of Emergency Management and Special Events

Special Event Application


Please note that you cannot save your progress once you begin. This application requires the addition of supplemental documents, and we recommend that you scroll through the entire application prior to filling it out to determine which documents you will need to upload as attachments. Also note that the contact information provided may be available to the public to allow citizens to contact the event organizer with relevant questions or concerns.


 Event Activities & Participation 


Street Closures

Describe any streets you are requesting to close in detail by listing:

  • Street names and include block numbers
  • Intersecting streets
  • Other relevant information

If this is a route, provide a written turn-by-turn description of your route.

If the setup and breakdown timeframes for different parts of your footprint vary, include the differing timeframes in this explanation.

Upload a clear and detailed map depicting the area of your requested closure. Include routes, start/finish lines, set-up plans for stages, portable toilets, tables, tents, vendors, activities, emergency access points, and any other relevant information.

You have not uploaded a file. Please upload a file to continue.

You have not uploaded a file. Please upload a file to continue.


Event Components

Select all that apply  (If "Other" fill-in the blank box):


Attendance Estimates

If your event will host more than 1,000 people at any given time, you will need one (1) certified crowd manager for every 250 people at your event.

Crowd managers will need to complete this free 30-minute online training and their contact information must be listed on the event Emergency Action Plan (see “Emergency Action Plan” section). 


  Additional Considerations  

Special Venues

Fees are applicable to certain Dorothea Dix Park and Downtown venues within the City of Raleigh. Review our Special Event Planning Guide for more information.

City Plaza

There are additional requirements for events that take place within City Plaza.

A certified Traffic Control Operator may be required to allow vehicular traffic access to the 500 block of Fayetteville Street. Two choices are Elite Security and McLaurin Parking. Others are available. 

Event security may be required to monitor and control access to your footprint. Two choices are Elite Security and Staff 1. Others are available.

All events utilizing City Plaza and Fayetteville Street are required to hire a power washing company to have on standby following the event to clean any stains within the footprint prior to streets being reopened.


Alcohol

If you will be selling alcohol at your event, you will be required to obtain a Special One-Time Permit for Sale of Alcoholic Beverages (right click to select new tab/window) from the ABC Commission. By law, this permit can only be issued to a non-profit organization. If the primary production organization of the event is not a non-profit, then the primary production organization must partner with a non-profit host organization. Provide the following information:


Food

If you will have food for sale at this event review the Wake County Environmental Services webpage here (right click to select new tab/window) to determine if you will require a Temporary Food Establishment permit.


Amplified Sound 


Fire Department Permits

Per North Carolina Fire Code, certain event components may require additional permits from the City of Raleigh Fire Department.


Emergency Action Plan

Upload an Emergency Action Plan (EAP) to indicate your plan to handle an emergency should one occur during your event. Review our Emergency Action Plan Guidelines to ensure that your plan has addressed all listed safety considerations.

If your event will require a Fire Department Permit or your event will host more than 1,000 participants at any given time, your event will require a more comprehensive emergency plan. Download our comprehensive Emergency Action Plan Template.

You have not uploaded a file. Please upload a file to continue.


Waste & Recycling Plan

You are responsible for removing all waste and recyclables from your event site, including emptying all waste receptacles, and may be subject to fines if you do not comply. 


Restrooms

Minimum Portable Toilet Requirement is 1 for every 300 persons with 5% being ADA compliant. Private facilities are also an option.

Hand sanitizing/washing stations are also recommended.


Application Fee

At the completion of this event application pay the $100 nonrefundable application fee. Download the Application Fee Payment Form to learn how to make your payment either over the phone, in person, or via mail.

The Special Events Office will not begin the permitting process prior to the receipt of this application fee payment.  

  Application Conditions & Insurance Information  

  • I have read and understand the Insurance Requirements and agree to the following Indemnification Clause: To the fullest extent permitted by law, the Event Organizer(s) shall indemnify, defend and hold harmless the City and each of the City's officers, officials, employees, agents and independent contractors (excluding the Event Organizer) from and against any and all losses, damages, costs, expenses (including attorneys' fees), obligations, duties, fines, penalties, royalties, interest charges and other liabilities (including settlement amounts) paid or incurred by any of them as a result of any claims, demands, lawsuits, actions, or proceedings: (i) arising from the Event Organizer’s failure to perform its obligations under this Contract; (ii) arising from any act of negligence or willful misconduct by the Event Organizer(s) or any of its agents, employees or subcontractors relating to this Contract, including but not limited to any liability caused by an accident or other occurrence resulting in bodily injury, death, sickness or disease to any person(s) or damage or destruction to any property, real or personal, tangible or intangible; (iii) arising from the Event Organizer(s) violation of any law (including, without limitation, immigration laws); (iv) seeking payment for labor or materials purchased or supplied by the Contractor or its subcontractors in connection with this Contract; (v) any claim that the Event Organizer(s) or an employee or subcontractor of the Event Organizer(s) is an employee of the City, including but not limited to claims relating to worker's compensation, failure to withhold taxes and the like; or (vi) alleging violation, misappropriation or infringement of any copyright, trademark, patent, trade secret or other proprietary rights with respect to the Work or any products or deliverables provided to the City pursuant to this Contract ("Infringement Claims").
  • I understand that I am required to pay the corresponding non-refundable application fee for this event before the submission deadline, and that my application will not be reviewed until this payment has been received. I understand that additional fees, rental expenses, permits, and requirements will apply depending on event location and needs, including but not limited to an additional permitting fee for the Special Event Permit issuance.
  • I agree to conform to all city, state, and federal laws and regulations. I accept responsibility for the general cleaning and removal of trash, recycling, etc. from the premises. In the event that the site area is not cleaned after use, the cleanup fee may be taken out of the deposit or the applicant will be billed for additional clean-up by the City of Raleigh. I agree to be accountable for any damage to the event site. I understand that all necessary fees, insurance, outside permits, etc. must be submitted before the issuance of the event permit.
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You will be provided with a Submittal ID # upon submission.